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How to Create Urgency in B2B Sales [Best Tips With Examples]

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There is a difference between facilitating sales vs creating a sense of urgency. It’s about guiding the buying journey vs. fueling the motivation to purchase.

In B2B sales, where the sales cycle often moves at the measured pace of trust-building and precision, urgency can be the element that propels success. 

So, if you've ever wondered why some sales teams consistently outperform others, the answer is simple: They know how to move the sale forward, even when prospects seem to be stalling. Accelerating sales is the key to unlocking revenue growth, and it all begins with understanding the power of urgency.

Picture this: You're in the midst of a sales cycle, and your goals and motivation are hanging in the balance. What do you do? The answer often lies in creating a sense of urgency, but here's the catch—it has to be done in an organic way.

The big question: How do you create urgency that looks organic and not pushy? While external pressures and incentives may provide a quick fix, there has to be a more relational and reliable way to achieve this. One that not only works in the short term but also guarantees long-term success.

In this blog, we'll delve into the art of creating urgency in B2B sales, exploring the core reasons why sales often falter and how you can overcome these obstacles with a focus on what truly matters—the speed of need.

Understanding what drives the prospect to purchase

What drives a prospect to purchase is somewhat like decoding a complex behavioral puzzle. It delves deep into the buyer motivations and goes far beyond mere product features, or pricing considerations. 

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Buyer motivations can vary widely depending on the individual or the product. However, here are five common factors that often drive buyers to make a purchase:

  1. Solving the challenge: One of the primary motivations for buyers is the need to solve a specific challenge. If a product offers a solution to a pressing issue or makes the buyer's life easier in some way, it becomes a strong motivator for purchase.

  2. Meeting needs: Buyers are motivated by-products that align with their needs, desires, or aspirations. Whether it's a functional need (like operational efficiency) or a desire for return on investment, products that cater to these motivations tend to sell well.

  3. Saving time and effort: Efficiency and convenience are powerful motivators. Buyers often choose products or services that save them time, streamline processes, or reduce the effort required to accomplish a task. 

  4. Return on Investment: Buyers are motivated by perceived value. They want to feel like they're getting a good deal or that the benefits they receive outweigh the cost. This is why discounts, promotions, and cost-effective solutions are often enticing.

  5. Trust and Confidence: Buyers are motivated to purchase from sellers they trust. Positive reviews, testimonials, a strong reputation, and transparent communication can build trust and motivate buyers to choose a particular product or service.

It's important to note that these motivations can overlap and vary depending on the individual buyer and the context. Effective sales strategies often involve identifying and appealing to these motivations to influence buyer behavior positively.

8 tips & tricks to create urgency in B2B sales organically

Creating urgency organically in B2B sales is about understanding your prospect's needs, pain points, and goals. Further leveraging that understanding to convey the value of your product effectively. Here are the top 8 ways to do it, 

1. Identify buyer's critical pain points 

Identifying critical pain points helps both, you and your prospect, understand the pressing issues that need to be addressed. When you uncover and name these pain points, it highlights the immediate need for a solution, creating a sense of urgency. 

During the discovery process ask your prospect about the challenges their team is facing, you're not only showing empathy but also pinpointing specific issues that are negatively impacting their productivity or profitability. This identification brings the pain into focus.

By discussing these pain points, you can then illustrate the potential consequences of not addressing them promptly. This naturally generates a sense of urgency as your prospect becomes aware of the risks or missed opportunities associated with inaction.

Possible Questions to Ask:

  1. "How would you describe the current challenges your team is dealing with in more detail?" (This question encourages the prospect to elaborate on specific pain points, providing you with a clearer understanding of their needs)

  2. "Can you share any recent instances where these challenges have caused setbacks or disruptions in your operations?" (This question helps reveal the real-world consequences of the pain points, making the urgency more tangible)

  3. "Do you have any estimated figures on how these challenges are impacting your bottom line or customer satisfaction?" (By quantifying the impact, you can emphasize the financial or reputational costs of not addressing the issues promptly)

  4. "What steps have you taken so far to address these challenges, and how effective have they been?" (This question allows you to gauge their level of urgency and assess whether previous attempts at solutions have fallen short.)

  5. "Are there any specific deadlines or targets you need to meet that are affected by these challenges?" (Understanding time-sensitive goals or milestones can add a sense of urgency tied to specific timelines.)

"How does addressing these challenges align with your broader business objectives for this year or beyond?"(This question links the pain points to their strategic goals, highlighting the importance of timely resolution.)

2. Understand the urgency of your buyer’s need

Many businesses pride themselves on their comprehensive knowledge of their target customers. They often create detailed customer profiles based on common traits and firmographic data, such as age, industry, or company size. While these details are undoubtedly helpful, there's one essential aspect that often gets overlooked: how urgently these buyers need a particular product.

Understand the urgency of your buyer’s need

The study from Harvard Business Review suggests that businesses can adopt a needs-based approach that segments potential buyers into four categories:

  1. Urgent: Buyers who recognize an immediate need.

  2. Non-Urgent: Buyers who acknowledge the need but don't prioritize it immediately.

  3. Currently Met: Buyers who believe they have a suitable solution for the need, though it may not be a long-term fix. 

  4. None: Buyers who currently have no need for the solution.

Once you segment the potential buyers then address key questions for each segment to determine the right sales strategy and resource allocation to create urgency. Below are the example questions that you can address after identifying buyers into the above-listed categories

  1. For Buyers with Urgent Needs: 

  • How fast can we meet their needs? 

  • Is it a large enough market to focus exclusively on? 

  • How do we price our products for optimal margins without seeming exploitative?

2. For Buyers with Non-Urgent Needs

  • Can we persuade them that their need is more urgent? 

  • How do we maintain top-of-mind awareness for when their need becomes pressing?

3. For Buyers Needs Currently Met: 

  • Should we walk away, or is there potential to change their perception of their needs?

  • How can we get them to reconsider their situation?

4. For Buyers with no Need

Should we remove them as prospects, explore other potential needs, or periodically check if their situation has changed? How can we best do this?

3. Highlight the opportunity costs for the buyer to visualise

Opportunity Cost = The Price of Inaction

In B2B sales, opportunity cost serves as a powerful motivator by emphasizing that failing to act carries a cost of its own. It's the price of inaction, a reminder that every day without a solution is a day of potential loss, missed opportunities, and unrealized gains.

Here essentially ask the prospect to think about what they're sacrificing by not taking action. This can create a sense of urgency because it forces them to consider the implications of maintaining the status quo. If the opportunity cost is significant, it becomes clear that delaying a decision can be costly in terms of missed revenue, productivity, or other business gains.

Example Conversation: 

Salesperson: "Consider the time and resources your team is currently spending on manual data entry. What other high-impact tasks could they be working on instead?"

Possible Follow-up Questions:

  1. "How much time does your team spend on manual data entry tasks on a weekly or monthly basis?"

  2. "If your team were freed from these manual tasks, what high-impact projects or strategic initiatives could they focus on?"

  3. "Have you quantified the potential revenue or cost savings associated with redirecting your team's efforts towards those high-impact tasks?"

  4. "Do you think your competitors are already optimizing their processes and reallocating resources, potentially gaining a competitive advantage?"

4. Demonstrating instant value through interactive product demos

Instead of merely listing features or making promises, interactive product demos allow prospects to see your product in action, have a personalized experience based on their problems, and visualise the outcome. This experiential approach triggers urgency by:

  1. Immediate Gratification: Prospects experience immediate gratification as they witness their problems being solved or their tasks becoming more efficient during the demo. This generates a strong desire to continue and complete the journey toward full implementation.

  2. Visualizing ROI: Interactive demos enable prospects to visualize the return on investment (ROI) almost instantly. They can see how your product addresses their challenges, potentially saving time and money, which drives them to make a decision faster.

  3. Reducing Uncertainty: Demos alleviate uncertainty and doubts by providing clarity. When prospects see how easy it is to use your solution and how it fits into their workflow, they become more confident in their decision-making.

  4. Creating a Sense of Ownership: As prospects engage with the product during the demo, they start to feel a sense of ownership. This psychological connection compels them to move forward, as they've already invested time and effort into the solution.

Leveraging demo experience platforms like Demoboost allows your sales teams to create demos and accelerate the sales cycle. Such platforms provide a concrete experience, prompting prospects to take action and move forward in their buying journey.

Read: Interactive Product Demos - The Ultimate Guide 

5. Offer data-driven insights about your product

Offering data-driven insights in B2B sales is like igniting a rocket on the launchpad of urgency. It's the spark that propels the prospect's decision-making process into orbit. 

When you present data-driven insights that demonstrate the positive impact of your product, you're essentially showing the prospect what they stand to gain. This creates a sense of urgency because they realize that every day without your solution translates to missed opportunities and potential cost savings. By quantifying the benefits, such as a 20% increase in efficiency (for example), you make the potential ROI more tangible and compelling. The prospect begins to see the financial implications of not taking action promptly.

Possible Follow-up Questions:

  • How important is efficiency to your organization's success?

  • What specific areas of your business do you think could benefit the most from this efficiency improvement?

  • Are there any specific financial goals or targets you're working towards this quarter or year?

  • Would you like us to provide you with a customized ROI analysis based on your current operational data?

  • What challenges or obstacles do you anticipate if you delay implementing a solution like ours?

6. Show them the competitive advantages

Highlighting competitive advantages can create a sense of urgency by tapping into a prospect's internal motivation to outperform competitors. It plays on the prospect's desire to win, succeed, and thrive in their industry. 

Tell buyers about a unique feature or advantage that competitors are already leveraging, and you draw attention to the prospect's competitive environment. This inherently creates urgency because businesses don't want to be left behind.

This psychological trigger, when combined with strategic questioning and a clear demonstration of value, prompts the prospect to take action promptly. 

Possible Follow-up Questions:

  1. In what ways do you currently differentiate yourself from your competitors?

  2. Can you share any specific instances where falling behind the competition had a negative impact on your business?

  3. How quickly do you typically adapt to new industry trends and technologies?

What specific features or advantages of our solution do you believe would give you an advantage over your competitors?

7. Provide limited-time offers that buyers can’t resist

Limited-time offers are a highly effective tactic for instilling a sense of urgency in B2B sales, capitalizing on psychological factors like time sensitivity and the Fear of Missing Out (FOMO). 

These offers signify that a unique promotion or discount opportunity is available for only a brief period. Consequently, prospective buyers recognize the need for swift action to seize the benefits before the offer expires.

By introducing time-bound offers, businesses leverage the powerful psychological trigger of FOMO. This fear revolves around the prospect of missing out on valuable cost savings or enhanced value if they procrastinate their decision. This fear can serve as a compelling motivator, nudging buyers toward making timely and decisive choices.

Some examples of limited-time offers can be

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8. Offer time-bound pilot programs 

Offering a pilot to prospects provides a tangible way for prospects to interact with your solution, uncover its potential benefits, and experience an immediate sense of value. This hands-on engagement fosters a compelling urgency to delve deeper into the possibilities.

Moreover, framing this opportunity as a "no-obligation" trial serves as a powerful reassurance. It addresses the prospect's concerns about commitment and risk, effectively removing barriers that might hinder their willingness to explore.

Furthermore, establishing a clearly defined timeframe for the pilot enhances this sense of urgency. Prospects recognize the finite window available for them to thoroughly assess the solution and reach a decision. This temporal constraint acts as a catalyst, compelling them to focus on the evaluation process with a heightened sense of purpose and urgency.

Wrapping it up! 

Understanding the urgency of a customer's need can be the key differentiator between merely facilitating a sale and truly igniting a sense of urgency. Companies invest significant resources in creating detailed customer profiles, encompassing demographics, preferences, and purchasing behaviors. However, the often-overlooked dimension of need urgency can fundamentally shape the success of a sales strategy.

The journey from facilitating sales to creating genuine urgency involves not just showcasing the external or product-based advantages but also delving into the customer's intrinsic motivations. Understanding and harnessing this internal urgency can elevate your sales strategy from transactional to transformative, forging lasting connections and driving lasting success.


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